Tips for Planning International Meetings

   Print this Article | Send to Colleague

By Sarah Morrissey 
 
There are many reasons why I love this industry but my favorite and most challenging is having the opportunity to plan international events. Each program brings new experiences, crazy challenges and unforgettable memories.

Of course, there are the endless passport/visa issues, language barriers, countless days stuck in airports and obscene hours you work as you try to get in touch with people across the world. But when it is all said and done, the experiences gained far outweigh the challenges. My most favorite memories include a group lunch on the Great Wall of China, ziplining through the Rain Forest in Costa Rica, sampling the original Singapore Sling cocktail, shopping the night markets in Hong Kong, taking a tram to the top of Penang Hill, and my favorite ... unknowingly escorting a lizard home from Jamaica.

A few things I have learned along the way:
• Never assume
• Find a reliable DMC
• When possible, purchase international funds in advance
• Be creative
• Avoid shipping – send early if you do!
• Buy local
• Use your industry colleagues to gather information/additional tips
• Do LOTS of research
• Be cautious of communication barriers and misunderstandings
• Beware of local holidays that may interfere with planning or on site execution
• Immerse yourself in the new culture
• Most importantly, HAVE FUN!!!!

    

Sarah is director of meetings and events for Distinctive Meetings, Inc. She can be reached at 913-998-4610 or Smorrissey@distinctivemeetingsinc.com.