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Setting Up and Using Windows Meeting Space for the First Time

These ideas help computer users at all levels navigate through the day more effectively.
Source: www.online-tech-tips.com

One of the most useful features of Windows Vista is Windows Meeting Space. Aside from creating meetings, this application allows users to collaborate and share files (such as documents, presentations, notes, mp3s, and photos).

You can share your own desktop with other participants in the meeting. Users can also co-edit documents and hook up to network printers and projectors.

Unfortunately, Windows Meeting Space does not exist in Windows 7. It started and ended with Windows Vista. For similar functionality, you have to use Microsoft SharedView or Microsoft Office Live Meeting in Windows 7. Here’s the link to the Windows 7 users who need a replacement for Windows Meeting Space – http://office.microsoft.com/en-us/live-meeting

If it’s your first time using Windows Meeting Space, you must set the program first. Click the Start Button to begin and Open All Programs. Browse through all the listed programs and select Windows Meeting Space.

You’ll be presented with the Windows Meeting Space setup window. Hit Yes, continue setting up Windows Meeting Space. Windows Meeting Space will not work properly unless you set up and sign in to People Near Me.

Enter your preferred display name and select one item from Allow Invitations from drop-down box. Press the OK button to proceed. The People Near Me icon will then be placed on your system tray.

When the set-up of both Windows Meeting Space and People Near Me is complete, you will be redirected to the former’s main interface. The default menu shown is Join a Meeting Near Me. This will allow you to automatically find and join nearby meetings.

If you want to create a new meeting, click Start a New Meeting.

Enter your desired Meeting Name and Password. Next, hit the Enter key or press the forward button. Click the Options link if you want to change some of the meeting’s visibility and network settings.

In the Options window, you can allow or prohibit someone from seeing your meeting. You can also program Windows Meeting Space to create a private ad hoc wireless network.

In the meeting’s main interface, you can share your program or desktop to the meeting’s participants, invite people to join the meeting, and/or send handouts such as documents, presentations and other files.

If you want to invite other people, you can do it in two ways. Click Invite People from the meeting interface and press the Invite Others button.

The first method is by sending an e-mail. The other is by creating an invitation file.

Invitation files can be opened by accessing the Open an Invitation File menu from the main interface. If you want to leave the meeting, just go to the Meeting menu and click Leave Meeting.