Strategies for Improving Workplace Ergonomics

Adjust Workstations
• Desks and Chairs: Ensure adjustability. Chairs should support the lower back and allow feet to rest flat on the floor. Desks should be at a height where forearms are parallel to the ground when typing.
• Monitors: Position monitors at eye level to avoid neck strain. The top of the screen should be at or just below eye level, about an arm’s length away.

Promote Proper Posture
• Encourage employees to sit with backs straight and shoulders relaxed. Feet should be flat on the floor, and knees should be at or slightly below hip level.
• Provide training on proper sitting and standing postures to avoid slouching and awkward positions.

Use Ergonomic Equipment
• Keyboards and Mice: Use ergonomic keyboards and mice to support a natural hand position, reducing wrist and hand strain.
• Standing Desks: Offer adjustable standing desks to allow employees to alternate between sitting and standing.

Implement Regular Breaks
• Encourage short, frequent breaks to stand, stretch, and move around, reducing fatigue and improving circulation.
• Use the 20-20-20 rule for eye strain: every 20 minutes, look at something 20 feet away for at least 20 seconds.

Optimize Lighting
• Ensure workspaces are well-lit to reduce eye strain. Position screens to avoid glare from windows or overhead lights.
Provide Ergonomic Training
• Offer training programs on the importance of ergonomics, proper workstation setup, posture, equipment use, and exercises to reduce strain.

Encourage Movement and Exercise
• Promote physical activity by encouraging walking meetings, using stairs, and participating in wellness programs.
• Provide access to fitness facilities or nearby gyms.
Use Ergonomic Accessories
• Provide accessories like footrests, document holders, and anti-fatigue mats for standing workstations to enhance comfort and support proper posture.
• Offer wrist rests for keyboards and mouse pads.

Adjust Job Tasks
• Design job tasks to vary activities and avoid repetitive motions. Rotate tasks among employees to prevent overuse injuries.
• Ensure tools and equipment are within easy reach to minimize unnecessary stretching or bending.

Monitor and Evaluate
• Regularly assess the workplace for ergonomic risks and gather employee feedback to identify areas for improvement.
• Use ergonomic assessment tools to proactively implement changes.

For more information or help, contact the Insurance professionals of EPIC’s CRA ProRental™ Insurance Program. Call us at: 800.234.6363 or email us at prorental@epicbrokers.com.